Contracts Administrator

Job Description

Location: Fort Lauderdale, FL or Trussville, AL

General Description: In general, the Contracts Administrator will assist in the management of all aspects of the Company’s document systems, including analysis, review, and/or processing of purchase orders, insurance issues, licensing and permitting filings, corporate registrations, other transaction documents such as NDAs, etc., as well as offer other organizational assistance to the needs of the Contracts Team and the Company.

Responsibilities

• Process paperwork and forms related to orders and shipments.
• Draft correspondence such as order acknowledgments and create other documents and forms as necessary.
• Review substantive contract terms based on the company playbook and propose revisions or exceptions (with supervision).
• Summarize completed contract terms using the company’s templates.
• Review prime contract documents to identify key risk terms for the company.
• Maintain contract data into internal software systems and databases.
• Establish and/or maintain spreadsheets to track orders from start to completion.
• Review, analyze, and edit contract documents provided by external customers as part of the contract process, with adherence to the Company’s policies and standards.
• Answer internal questions from other departments in the Company regarding contractual language or terms and conditions.
• Establish and/or maintain spreadsheets that track matters related to litigation, intellectual property registration, licenses, and permits, as needed.
• Maintain physical and electronic filing systems.
• Assist with other special projects as may be required or necessary and providing general office support.
• Manage Insurance Certificates, bonds, and related requests.
• Manage spreadsheets with sales representative data such as products and region.

Education

• Bachelor’s degree strongly preferred.

Experience

• Minimum 3 years contract administration experience, preferably in the construction, manufacturing, engineering, or environmental industry.
• Familiarity with basic legal provisions common to contract documents.
• Experience working with RFP’s, bids, quotations, and various contract documents utilized in procurement transactions.

Knowledge, Skills & Abilities

• Excellent written and verbal skills.
• Excellent problem-solving skills and ability to multi-task with a process improvement focus.
• Proficient knowledge and use of Microsoft® Office (especially Word and Excel) and Adobe Acrobat. Should be able to use “redlining” and compare-documents review functions of Microsoft Word, in particular.
• The ability to independently prioritize requests, balance workload, and meet deadlines in a fast-paced environment.
• A strong attention to detail; very organized, efficient, and professional.
• Demonstrate cooperation with and meet the needs of the Contracts Team and other departments throughout the organization.

Licenses and/or Certifications

• Paralegal Certification is a plus.

Compensation

Salary: $60,000 - $75,000 yearly